Regular meetings are an essential part of organizing a team and making sure everyone’s on the same page. However, around half of all meetings are either inefficient or completely unnecessary. In this video from Kyle Ingham of the Distilled Man, you’ll learn how to make sure your company’s meetings are fruitful and beneficial instead.
- Necessity: If an issue can be handled via an email blast, a phone call, or a quick touch-base between one or two staff members, it should be. Reserve actual meetings for issues that truly do require in-person group interaction.
- Key People: The more people you invite to a meeting, the more manpower hours you’re ultimately sacrificing in the process. Invite only those that absolutely need to be there.
- Expectations: Ensure everyone is prepared for the meeting by briefing them on what to expect in advance.
- Timing: Set your meeting according to a strict schedule and make sure it starts on time. If possible, field questions and concerns people have beforehand so that the meeting itself remains productive.
- Topics: Decide on targeted topics for the meeting, as opposed to simply getting everyone together without a clear plan. Meetings that stay on task are meetings that are effective and efficient.
- Manage: Avoid letting tangential issues and other derail the meeting by taking an active management role yourself.
- Moving Forward: Always conclude meetings by coming to an agreement on how to move forward with the issues at hand so that everyone’s on the same page.
- Donuts: Bringing refreshments like donuts, coffee, or bagels for people enjoy helps make the meeting enjoyable for everyone.
Meetings that help your team grow stronger and stay on task are meetings that are structured, well planned, and well managed. How will you recalibrate yours to generate the results you want?
Nuvro is a robust online project management tool that helps you stay on point when running your meetings. With Nuvro you can gain control and peace of mind over all of your projects, tasks, team members, workload and everything else important to your company. Learn More…